HR

Employee Life-cycle Management Services


When a position for a resource is planned & finalized for a corporate system, the Employee Life-cycle in an Organization starts at that point. An employee is “born” for an organization when he/she is hired into a corporate ecosystem. The employee then goes through various stages of his life-cycle performing the deliverables entrusted upon him. The employee performance is measured at different stages against pre-defined parameters. During the Life-cycle, Employee may be promoted, transferred. Employee Life-cycle is completed, when the employee leaves the organization and the final dues are settled.

peopleCRM helps a company during all the important stages of this journey by wrapping the suite of various Employee Life-cycle Management modules around these stages.

Manpower Planning and Recruitment


The Planning Module allows resource planning, creation of a job requisition and sends it up an approval chain. Upon approval, the job requisition is sent to the recruitment module – where the recruiter, using a powerful recruiting engine, mines various sources, shortlists candidates, schedules interviews and completes the selection process.

On-boarding


Once a candidate is selected (typically after the interview process and background verification), an offer is made.

An offer letter can be generated by simply entering the grade/level, a gross salary amount and candidate’s particulars. The salary calculator will arrive at an editable, optimum salary stack and will automatically populate and generate a digitally signed appointment letter. This reduces the On-boarding lead time drastically.

Employee Dossier and Employee Self Service


A good employee dossier covers almost all information that a company may require of an Employee. The Photographs, scanned copies of various documents can be uploaded to this dossier.

The Employee Dossier resides on the Employee Self-Service (ESS) Portal. This acts as a “One View” for,
  • e-Pay Slips
  • Leave /Vacation – applying, approving and management.
  • Reimbursements / Claims Management
  • Time & Attendance - data inflow from swipe cards, biometric systems
  • Tax planning - Investment calculation and declaration
  • Provident Fund – Nomination, view and management
  • Managers Self Service – as applicable
  • Employee data creation and / or approval
  • Reports - Statutory and Operational
  • HR Policies
  • FAQs
  • “My Favorites” – Employee configurable links and calendar
  • Helpdesk

Time & Attendance


The Time and Attendance module can collect and integrate information from many sources. Manual data-entry, spreadsheet based mass upload, extract from bio-metric devices & swipe instruments etc. One can even clock the attendance using an IVR or by sending a SMS from his/her mobile.

Leave/Vacation Management


The leave management module has a highly flexible workflow engine that can configure all types of leave applications and associated rules. This module seamlessly integrates with the Time and Attendance and Payroll modules, hence eliminating the need for manual inputs.

Claims & Reimbursements


The Claims & Reimbursement module works as a combination of an online workflow on the employee self-service portal, and physical verification of documents and allows quick efficient processing and disbursement of claims & reimbursement.

Payroll Process


peopleCRM’s Payroll Module has a highly flexible, configurable and customizable engine. It integrates all forms of payouts to an employee. Monthly salary, Claims and reimbursements, LTA, Bonus… it covers every possible employee compensation mode.

The system pulls all the required data from the time and attendance module, leave management module, claims and reimbursement module etc. as applicable using the self-service portal and employs it as the input for salary calculation.

In a semi-automated scenario, all or part of the data can be uploaded using a master upload template.

Built in audit and approval trails, security locks, a wide range of standard and customized reports are some of the features of the module.

While peopleCRM’s highly trained professionals process the payroll from their premises in a timely and accurate manner, the product engineering team constantly updates the system with robust patches to address the impact of frequently changing tax laws.

peopleCRM manages all statutory compliances like PF, PT, ESIC, Shop and Establishment Act, Factory Act, Payment of Bonus Act etc. with timely filing and periodic reporting. peopleCRM conducts system and process audits to make sure that your organization is 100% compliant.

Performance Management


The Performance Management Module helps the company plan, monitor and evaluate the performance of employees. This web-based module helps organizations set-up standards and measures like KRAs, Competencies, Value Orientation and other Performance factors.

Training


One of very important roles of HR is improving employee effectiveness through Training. The training module integrated with the Performance Management module helps discover training needs, track training administration and the training effectiveness.

Transfers & Promotions


Transfers & Promotions and Asset tracking are also two important modules of the Employee Life-cycle Management Services suite.

e-Separation

Settlement of dues in a timely manner and an efficient separation process is very important for any organization – not only from compliance but from an HR best practices perspective as well. The e-Separation module and peopleCRM support team make sure that you are fully compliant.